To learn more about the features offered by Microsoft solutions and apps, make sure to check out our on-demand library of past Microsoft webinars, and see the schedule for upcoming broadcasts. Any final edits or changes must be made before you connect the spreadsheet to Word.īy following these steps, you can quickly personalize a vast quantity of documents without having to type out each name and address manually.Your spreadsheet must be stored locally (not in the cloud).Use Excel’s format feature to be consistent. Specific types of data (currencies, times, postal codes, etc.), must be formatted in a way that Word can recognize.The data you want to draw from the spreadsheet must be on the first page of the Excel workbook.E.g., if you want to use the recipient’s first name, you need separate columns for first and last names, rather than one for full names. Obviously, this can be a bit of a complicated process, so keep these tips in mind to ensure everything works properly: Labelmaker combines the power of Google solutions to replace mail merge solutions: Microsoft Mail Merge (also known as MS mail merge, MS Word mail merge, MS. Click Print Documents or Send E-mail Messages.Choose Next or Previous to navigate through records.Click the down arrow on the Insert Merge Field button.Click/tap where you want to add the field.Click/tap where you want to add a greeting in the document.

Click/tap where you want to add an address block in the document.How To Use Mail Mergeīy arranging a spreadsheet with specific details (name, stress address, etc.), you can integrate it directly with Microsoft Word and have the information put into a specific document template. In this guide, we’ll show you how to use Microsoft Excel’s mail merge feature to quickly compose mass documents with specific details drawn from a spreadsheet. That’s why you should use a mail merge feature instead. Need to produce a large volume of documents designed for different contacts with different details?Ĭomposing these documents manually would be a tedious and time-consuming task.

Microsoft mail merge